RFID wristband technology application solution at the exhibition

1、 Preface

The distribution of wristbands for various exhibitions or events mainly includes two categories: visitor (audience) wristbands and staff identification documents. And the staff documents also include exhibitors, venue staff, organizing committee members, temporary entry permits, and so on. At present, the vast majority of exhibitions use manual wristband verification. For some major (important) exhibition events, the traditional wristband distribution and management methods mainly have the following problems:

(1) Entry wristbands: For exhibitions, conferences, and sports events with high participation value, the possibility of fake wristbands is very high. Traditional wristbands rarely use anti-counterfeiting functions; Even if anti-counterfeiting functions are used (such as barcodes, lasers, etc.), technical means are easily mastered and utilized by counterfeiters, making it difficult to prevent counterfeit wristband certificates. Many exhibitors adopt the method of exchanging business cards for admission tickets. The main problem with this method is that it cannot record the interesting content of exhibitors in real time during the exhibition process. Although there are many people, it will not bring additional value to exhibitors.

(2) Some exhibition wristbands allow holders to enter and exit the venue multiple times, which makes it difficult to effectively control the number of attendees, resulting in many people lending wristbands to others for reuse. This brings huge economic losses to the organizers;

(3) The efficiency of using manual management is low and it is difficult to cope with the peak period of personnel entering the exhibition. The actual effect of the exhibition is reduced due to the large number of people. Visitors cannot have a good understanding of the actual situation of the product and leave due to the chaotic environment.

(4) Information management and utilization of exhibition visitors. A large number of visitors will generate a massive amount of relevant data during exhibition activities, which will be needed by organizers, especially exhibitors. At present, the vast majority of organizers are only at the stage of providing exhibition (conference) venues for exhibitors, without delving into “services” and realizing the enormous value that “data” and “information” may bring to themselves and customers (exhibitors).

Our company has RFID products that can cooperate with customer systems and software to adopt advanced RFID technology combined with database technology, LED technology, communication and information technology, forming an unmanned exhibition mode, effectively solving the problems of exhibition numbers, targeted dissemination of information, and information management. The wristband management system based on RFID technology not only solves the problems of traditional exhibitors, but also achieves revolutionary breakthroughs in improving customer satisfaction, enhancing customer experience, providing information collection and available value-added services for relevant departments.

If the customer does not have a system and software provider, we can recommend partners to provide professional system solutions

2、 The RFID wristband system achieves its goals

The RFID wristband system adopts advanced RFID technology combined with communication, database, and information management technology to provide exhibition organizers and managers with a new type of exhibition information system based on electronic tags (electronic wristbands) and handheld mobile real-time data collection. The innovative platform system using LED large screens aims to:

(1) Establish a complete computer management system for electronic wristbands and wristbands, realizing the business management of the entire process of computer-based wristbands/inspection wristbands/inspection wristbands, wristband management, data collection and settlement, data summary and statistics, information analysis, queries, reports, etc;

(2) Integrate all exhibition business work into computer unified management, improve work efficiency, and plug loopholes in financial and wristband issuance;

(3) Solve real-time control of the number of visitors, avoid overcrowding, and create a good interactive environment between visitors and exhibition content;

(4) More accurate and timely data collection, providing customers (including exhibitors and visitors) with rich and comprehensive information value-added services (passenger flow, personnel composition, identity, content, activities, etc.), and providing information support for market decisions of organizers and exhibitors;

(5) Enhance the technological image and brand of exhibition activities.

3、 System Introduction

For large-scale conferences, exhibitions, concerts, etc., due to the large number of participants and the huge amount of data, it is necessary to store the data centrally in the central database server, and send requests for calling when needed (including unified wristbands, statistics of various data, etc.); In addition, for some users who temporarily purchase (or receive) wristbands for free, they need to collect their personal information at various wristband information points and upload it to the central database. Therefore, each wristband client needs to have certain data processing capabilities and provide an online registration platform.

Therefore, the system should be developed in combination with C/S and B/S modes, highlighting the advantages of both methods to achieve system requirements quickly and effectively.

(1) Basic functions of the wristband identity confirmation subsystem

Wrist strap distribution: The wrist strap management personnel confirm the type, unit price (or free), and expiration date of the wrist strap, and complete the on-site delivery of the wrist strap. The wrist strap distribution/printing terminal can then distribute all completed deliveries;

Display the current condition of the wristband;

Submit wrist strap information to the server.

(2) Basic functions of the wristband monitoring subsystem

When entering and exiting the venue for wristband inspection, the information of the electronic wristband is read out through a handheld reader, and security authentication is carried out through a list of legal personnel and a security authentication module. If the authentication is passed, the information is correctly read out, and confirmation information is returned, indicating legal approval;

(3) Basic functions of booth LED video activation and audience recording subsystem

For interested customers, on the premise of activating the LED video, the exhibitors can use the handheld to identify the audience’s RFID wristband, and after the exhibition, they can call out their information in the database for analysis and printing (if possible, they can also use the wireless transmission function on the handheld to connect to the central database for real-time data update and viewing);

Helps to collect data on booth interests and duration of stay for customers.

(4) Basic functions of statistical analysis subsystem

On site statistics on the distribution of wristbands at different venues and time periods;

Conduct conditional inquiries and statistics based on the distribution time, location, type, and entry status of wristbands;

Revenue statistics and queries for each event, daily, and monthly;

Print statistical reports of various data;

Further statistics and analysis can be conducted as follows:

The statistics of the number of units and people participating in the exhibition (including exhibitors, purchasers, other units, and ordinary visitors) can be calculated by various methods such as region, industry, scale, and nature;

Statistical analysis of audience basic information: gender, age, position, nature of organization, etc;

The purpose of exhibitors and visitors participating in the exhibition is to purchase, find partners, understand the market, learn, etc;

The degree of attention to various industries/exhibitors and products in exhibitions, as well as the frequency and duration of visitors visiting different venues and booths.

(5) Basic functions of the system maintenance subsystem

Complete the functions of user registration, authorization, operation logs, system parameter settings, data reception and transmission for the wristband system.

(6) Basic functions of online registration subsystem

Exhibition exhibitors and visitors can submit and modify their personal information online in advance to avoid inconvenience caused by queue congestion when purchasing wristbands, and also to some extent alleviate the pressure of system overload operation.

4、 System workflow

The system workflow diagram is shown in the figure

Detailed process description:

(1) Registration

Similar to the current exhibition process, visitors should first fill out an information collection card for registration (or use business card exchange) before entering the venue, so as to print wristbands and subsequent information collection and statistics. It can be combined with the online registration subsystem to register in advance before participating in the exhibition to avoid congestion.

(2) Collar and wrist strap

The information entry personnel will input the basic information of the completed information collection card into the database and make the corresponding wristband, which contains the basic information of the visitor (such as name, unit, etc.).

(3) Entrance

Visitors wearing wristbands can directly pass through the entrance passage, and RFID reading devices can effectively recognize and automatically release them. If the wristband is invalid, expired, or exceeds the limit of times, an alarm will be triggered.

(4) Booth

For interested customers, under the premise of activation, exhibitors can use handheld devices to identify the customer’s RFID electronic wrist strap, and after the exhibition, they can call up their personal information, browsed booths and stay time in the database for analysis and printing.

(5) Export

When leaving the exhibition hall, it is also necessary to pass through the exit channel. RFID reading equipment can effectively recognize and automatically release the goods. If the wristband is invalid, it will prompt an alarm, and it is also convenient to record the time customers stay in the exhibition hall and count the number of people in the exhibition hall.

(6) Wrist strap recycling

For environmental reasons, visitors can throw RFID wristbands into the recycling bin after leaving the museum, or use them as souvenirs for the audience.

System features:

1. The system has comprehensive real-time monitoring and management functions.

2. Minimize personnel usage to the greatest extent possible and save costs.

3. Increased interaction between the audience and content, accurately capturing the audience’s points of interest.

4. It can effectively prevent the entry of personnel without wristbands and strengthen the safety measures of the venue.

5. Being able to accurately calculate visitor traffic, operating income, and inquire about wristband affairs eliminates internal financial loopholes, which has significant economic and social benefits for improving the modern management level of venues.

6. Provide information classification and value-added services that can be utilized by categorizing exhibitors and visitors with different identities.

7. Through long-term data accumulation analysis, it is possible to accumulate market dynamic data and information on relevant industries.

8. For the organizers, revolutionary breakthroughs have been made in improving customer satisfaction and customer experience.

9. Readers using RFID wristbands must have clear notices and privacy statements placed near the wristband.

10. Should have reasonable access rights to modify or correct personal information.


Unmanned exhibition methods can maximize the audience’s experience; Accurately collecting and showcasing the customer base of products, in summary, the exhibition wristband and handheld mobile terminal collection system based on RFID technology is a high-tech application system that combines the latest international automatic identification technology – Radio Frequency Identification (RFID), modern computer technology, database technology, wireless communication technology, and automatic control technology, and has significant economic and social benefits.

I believe that in the near future, the RFID venue wristband application system will be widely promoted and applied

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